The speakeasy Berlin GmbH (hereinafter as “speakeasy” or “we”) runs a language school with a corresponding website available under www.speakeasy.berlin and www.speakeasysprachzeug.de and the corresponding subdirectory (hereinafter “the website”).
speakeasy would like to describe to you with this data protection declaration which data we
process in which form: when visiting our website and when registering at our language
By doing so, we fulfil our information obligation according to Art. 13 General Data Protection Regulation (GDPR).
The controller regarding data protection law for the data processing in our school and on our website is
speakeasy Berlin GmbH
Phone number: 030 60 95 41 49
Our data protection official can be reached via:
According to the GDPR, ‘personal data’ means “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.”
We collect and save no personal data when you visit our website.
Notwithstanding the aforementioned general situation, the webserver of our host automatically registers the access to our website and especially your IP address.
Our host also creates so-called logfiles for the maintenance of our system security.
These logfiles contain the following information:
This information remains anonymous to us. A conclusion regarding your identity is
therefore not possible.
The processing of your IP address during the connection build-up is done so that we can make our website available to you. The subsequent saving, to maintain the security and integrity of our systems. The processing is based on Art. 6 Par. 1 lit. f) GDPR. Our legitimate interest lies in the aforementioned purpose.
You can contact us via a chat on our website. In order for us to process your request, we have to process the data you make available to us in the chat. Depending on the inquiry, this data can include your name, your email address and phone number, the content of your message, your IP address, device data and location data.
You can contact us via a contact form on our website. For us to be able to respond to you, you have to give us your email address. Additionally, you must provide your name, a subject and an actual message.
If you contact us via the email address provided on our website, you give us at least your email address as well as further information provided in your message. In order for us to process your request, we have to process this data.
You can register for a language course or for a language exam at speakeasy via our website. In order to do so, you must provide the following data: name, email address, sex, date of birth, place of birth, your address, the course or exam level and the course or exam date you wish to register for.
For the purpose of finalising your registration we also save the price of the items
booked as well as your chosen method of payment.
When registering for a language exam, we pass on your data to the telc gGmbH,
Bleichstraße 1, 60313 Frankfurt/Main.
If the registration is aborted, the data entered up to this point will still be saved.
You can also register in person for a language course or a language exam at
speakeasy. In order for us to process your registration, you have to provide the
following data: name, email address, sex, nationality, first language, date of
birth, address, phone number, course or exam level and course or exam date.
To finalise the booking, we also save the price of the items booked and the payment method.
In some cases, we have to process your data due to legal obligations. These obligations consist in the fact that we have to store certain data for a specific period of time. This applies to tax and accounting data needed for documentation, for a time period of 6 to 10 years. We are obliged to present these to official authorities or external examiners.
We use your answers to improve our courses and our services and process them based on our legitimate interest to pursue the aforementioned purpose (Art. 6 (1) (f) GDPR). We save the results of the survey for three years and delete them thereafter. We use SurveyMonkey to conduct the survey, a service of SurveyMonkey Europe UC, that processes data also outside of the European Union, especially the USA. In order to ensure appropriate safeguards, we concluded standard contractual clauses adopted by the European Commission with our service providers (see https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_de).
The processing of your IP address during the connection build-up is done so that we can make our website available to you. The processing is based on Art. 6 Par. 1 lit. f) GDPR. Our legitimate interest lies in the aforementioned purpose.
The processing in the context of contacting us is done so that we can process and respond to your request. The legal basis is Art. 6 Par. 1 lit. f) GDPR. Our legitimate interest lies in the aforementioned purpose.
The processing in the context of a registration – via the website or in person at school – is done so that we can process your registration and admit you for the language course or the language exam. The legal basis is Art. 6 Par. 1 lit. b) GDPR.
At our company, the departments responsible for processing your request have access to your
data. We also work with external service providers where we cannot carry out the tasks
ourselves or not in a reasonable way. These external service providers are mainly IT service providers and telecommunications service providers.
A transfer into third countries does not generally take place and if it does, only in a capacity necessary for the processing of your request, required by law or if you have given us consent to do so.
Our logfiles are saved for 14 days. We save your emails and approach for the time it takes to process your request and subsequently for a time period of 11 years, in case you contact us again regarding previously discussed matters.
If you register for a language course or a language exam at speakeasy, we save your data for the duration of the contractual relationship and subsequently for a time period of 11 years starting with the year in which the contractual relationship ended.
We are subject to the legal obligation to preserve records based on tax law. Personal data might be included in these records. Their storage period is based on §257 German Commercial Code and 147 General Fiscal Law. This entails:
The duration of data storage begins with the end of the calendar year in which the last entry in the book or trading books was made; in which the inventory, the opening balance sheet, the annual accounts or the management report was made; in which the commercial or business letters were received or sent, or the journal voucher created; furthermore in which the records were created. After the expiration of the deadline, the documents will be destroyed.
You have no contractual or legal duty to provide us with personal data. However, we cannot offer you our services without your personal data.
We do not use any automated decision making which affects you or develops a legal effect.
and saved in your browser. Cookies have the purpose to improve our offer in terms of
user friendliness, security and effectiveness and to recognise you on your next
You can delete cookies and set your browser in a way that it informs you about the usage of cookies. In your browser settings you can choose when you want to accept cookies.
If you deactivate cookies, the usability of our website can be restricted.
The legal basis for this service can be found in Art. 6 Par.1 lit. f) GDPR. The legitimate interest is the improved service quality we can offer our users. In this context we do not save any personal data.
The website uses Google Analytics. This is a web analysis service by Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043 USA.
Before being transferred to a Google Server in the USA, your IP address is shortened by the activated tool for IP anonymisation on our website. Only in exceptions, the shortening takes place after the transfer to the Google Server in the USA. On our behalf, Google uses the transferred information to analyse your usage of our website to compile reports about website activities and other services connected to the website and internet usage. Your IP address transferred to Google will not be combined with other data by Google. The remaining collected data will be deleted after 26 months.
The legal basis for this is Art. 6 Par. 1 lit. f) GDPR. Our legitimate interest lies in the aforementioned purpose.
Our website uses the function “demographic features” by Google Analytics.
With this function, it is possible to compile reports about age, sex and interests of the users of our website. These data come from interest-based advertisements by Google as well as visitor data from third-party suppliers. These data cannot be matched to an individual person. You can deactivate the feature in the settings of your Google account.
Our website uses plugins of YouTube which is operated by Google. Operator of these sites is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When using our website with the YouTube plugin, a connection to the YouTube servers is established. It is communicated to the YouTube server which website you visited.
If you are logged in to your YouTube account, you enable YouTube to link your surf behaviour to your personal profile. You can prevent this by logging out of your YouTube account.
You can find out more about Google’s data processing in Google’s data protection policy which you can access here www.google.com/privacypolicy.html.
Our website uses Adroll, a retargeting service. Adroll also works with cookies which are saved in your browser when visiting our website. This is how Adroll creates a list of all visitors and can show you speakeasy advertisement even when visiting different websites or using social media.
The General Data Protection Regulation guarantees you certain rights which you can exercise, given that the legal requirements apply.
We meet all conceivable precautions for the protection and safety of your data. Your questions and comments about data protection are welcome, just contact us via email@example.com.
Berlin, May 2020